TIME FRAME: This is a short term, seasonal position.

February 24 - March 7, 2025 (PART TIME)

March 10 - May 15, 2024 (FULL TIME)

POSITION SUMMARY: Collaborate with the HR Director and HR Administrator to fulfill personnel requirements for the New Orleans Jazz & Heritage Festival. The Human Resources Assistant, reporting to both the HR Director and HR Administrator, also provides support for volunteer operations when necessary.

ESSENTIAL FUNCTIONS:

Office Management:

Warmly welcome applicants, volunteers, and office visitors.
Process employment applications and resumes, conducting phone pre-screens, and coordinating interviews.
Maintain orderly office supplies and ensure availability of standard documents (Postings, applications, new hire docs, etc.).
Manage filing for Personnel and Volunteer Office files, Employee Application files, I-9’s, and Job Opening Binder.
Answer office telephones, route messages, and return inquiry calls.
Assist with daily volunteer operations, including data entry, Check-in and Check-out, perks distribution, etc.
Aid in the coordination of moves to and from Fair Grounds, involving packing, labeling, and inventorying boxes.

Personnel:

Support HR Director and HR Administrator in various HR functions.
Review and process resumes in the applicant tracking system.
Prepare routine applicant correspondence.
Maintain applicant files and binders.
Supervise applicant testing and assist in interview preparations.
Conduct pre-screenings and interviews for event staff applicants.
Support the processing of new hire paperwork and perform data entry.

REQUIREMENTS:

Utilize the Absentee Request Form for accurate reporting of absenteeism to the Human Resources Office.
Maintain confidentiality regarding sensitive issues.
Attend and complete any required training.
Surrender any document, computer program, design, or intellectual property created for the Jazz Festival to the Festival at the end of each production year or upon request.
Complete all required Feedback Forms and Final Reports.
Perform other work-related duties as assigned.

EDUCATION, EXPERIENCE & SKILLS REQUIRED:

Excellent computer skills, particularly in Google Workspace, MS Word, Excel, and Access (helpful).
Team player with strong interpersonal skills.
Self-starter capable of working independently, troubleshooting, and problem-solving in a high-pressure production setting.
Strong verbal, writing, and organizational skills with meticulous attention to detail.
Experience in human resources and interviewing is a plus.
Some light lifting is required.
Ability to move quickly around the Fair Grounds.

Pay: $8000

New Orleans Jazz & Heritage Festival

New Jobs

Human Resources Assistant