Summary
The Orleans Parish Sheriff’s Office (OPSO), New Orleans, Louisiana, provides the care, custody, control and rehabilitation of inmates. We are committed to providing the highest level of service and security to the court systems, the execution of court mandates, and the protection of individuals’ rights and freedoms. Our Mission will be achieved through innovative leadership and programs, as well as the dedication and diligence of our employees.
The Administrative Assistant position is located at Orleans Parish Sheriff’s Office and reports to the department leadership for which they are assigned. The incumbent is expected to serve with carrying out administrative and general office duties in addition to taking and describing dictation.
SALARY
The salary for the Administrative Assistant commensurate with an applicant’s knowledge, skills, experience, certifications, and education requirements of the subject position. This position is non-exempt.
Job Responsibilities
Primary Job Duties & Functions:
- Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
- Updated and maintained the records and database systems for the maintenance department, as well as preparing regular reports and supplying information to support the work of others or respond to specific requests.
- Assist the Operations Director with maintaining external and internal communication strategies and projects.
- Assist with implementing internal and external communications strategies and projects.
- Compile statistical data to prepare presentations and reports for departmental meetings,
- Schedule appointments, give information to callers, take dictation.
- Implement clerical duties and administrative processes.
- Collate and distribute incoming and outgoing mail.
- Locate and attach appropriate files to correspondence to be answered by the department head.
- Answers telephone and gives information to callers or routes calls to appropriate officials and places outgoing calls.
- File correspondences and other records.
- Greet visitors, ascertain the business's nature, and conduct visitors to the appropriate person.
- Provide polite and professional communication to staff and visitors
- Compiles and types statistical reports as required.
- Records minutes of staff meetings.
- Ensures operation and repairs of office equipment by completing preventative maintenance.
- Prepares, proofreads, files documents and other correspondence.
Requirements
- High School graduate or GED
- Preferred, Not Required: Associate or Bachelor's Degree
- Must possess general clerical skills adequate for the position
- Prior administrative experience
- Outstanding verbal and written communication skills.
- Detail oriented
- Organizing and prioritizing
- Cultural Awareness
- Confidentiality
- Teamwork
- Strong ability to multitask
- Great interpersonal skills.
Required Skills And Competencies
- Professionalism
- Thoroughness
- Organizing and prioritizing
- Cultural Awareness
- Attention to detail and accuracy
- Confidentiality
- Judgment
- Leadership & Navigation
- Strategic thinking
- Problem-solving skills
- Teamwork
