Supplemental Information
- This position is located in Baton Rouge, LA**
Office of School Choice
Job Focus Area
This Administrative Program Specialist A is located within the Office School Choice and reports to the Assistant Superintendent. This position fulfills administrative and programmatic functions for the office. The person in this position works in collaboration with the appropriate program implementation administrators and team members to ensure contracts and agreements are executed and implemented to the satisfaction of the grant and aligns with approved budgets. The specific responsibilities and duties include providing accurate and timely information on all Louisiana Department of Education services, initiatives, and programs to the Board of Elementary and Secondary Education (BESE), the Legislature, local education agencies (LEAs), schools, the general public, and other state and national agencies. The Administrative Program Specialist A's level of professionalism, discretion, and responsiveness to requests directly impacts the Department's public perception and credibility. This is a high-impact classified position that differs from other administrative support roles due to the broad scope of work, department-wide impact, critical and independent thinking writing, verbal communication, the complex and sensitive nature of the office environment, tasks, and required confidentiality.
This position administers contracts (such as property leases and service agreements) as they pertain to the program, and ensures program compliance to Federal and State regulations.
Candidates with the following skills and competencies are encouraged to apply:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.
Managing Meetings: The ability to conduct a meeting and manage others to accomplish the results needed in the allotted amount of time.
Managing Systems: The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organization.
One position is available, located in Baton Rouge, LA, The person hired will be required to report to the Baton Rouge office regularly. This position may be filled by a probationary new hire or by promotion of any current permanent classified Louisiana state employee. Current permanent classified state employees may be required to accept a probationary appointment, if selected.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
- Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
For Further Information About This Vacancy Contact:
ldoejobs@la.gov
Louisiana Department of Education – Human Resources
PO Box 94064
Baton Rouge, LA 70804
Louisiana is a State as a Model Employer for People with Disabilities.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
Experience Substitution:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Concepts
Function Of Work:
To perform responsible, administrative functions in support of an organizational unit.
OR
To manage a specialized departmental or statewide program.
Level Of Work:
Entry.
Supervision Received:
General from higher-level supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.
Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.
Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.
Examples of Work
Administrative Functions
Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:
Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.
PROGRAM MANAGEMENT
Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.
Establishes, implements, and revises (as necessary) the program's standards and guidelines.
Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.
Performs certification and eligibility duties as it relates to the program.
Ensures program compliance to Federal and State regulations.
Administers contracts (such as property leases and service agreements) as they pertain to the program.
May supervise a small program support staff.
May require a special license and/or continuing education in the program field.
May serve as a member of a board or committee relevant to the program's mission.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to
make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
- Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
01
I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.
02
Do you have experience managing budgets and/or contracting?
03
If You Answered YES To The Previous Question, List Relevant Work History Included On Your Application (not Resume). If You Answered NO, Enter "N/A":
04
Do you have administrative experience?
05
If You Answered YES To The Previous Question, List Relevant Work History Included On Your Application (not Resume). If You Answered NO, Enter "N/A":
06
Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
- I have no experience and/or am uncomfortable communicating effectively
- I have limited experience or require assistance to communicate effectively
- I can communicate effectively
- I can communicate effectively and help others improve their communication
07
Explain your rating by providing specific and relevant examples in the box below.
08
Rate your ability to manage meetings based on our definition: The ability to conduct a meeting and manage others to accomplish the results needed in the allotted amount of time.
- I have no experience and/or am uncomfortable managing meetings
- I have limited experience or require assistance to manage meetings
- I can manage meetings
- I can manage meetings and help others improve their ability to manage meetings
09
Explain your rating by providing specific and relevant examples in the box below.
10
Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
- I have no experience and/or am uncomfortable managing resources
- I have limited experience or require assistance to manage resources
- I can manage resources
- I can manage resources and help others improve their ability to manage resources
11
Explain your rating by providing specific and relevant examples in the box below.
12
Are You a Current Employee Of The Louisiana Department Of Education? Please Note - Teachers And Other Employees Of The School System Are NOT Considered Employees Of The LA Department Of Education:
13
If You Answered Yes To The Previous Question, Please Provide The Name Of The Program Office Within The LA Department Of Education You Are Currently Employed With And Your Pnumber. If You Answered NO, Enter "N/A":
