Supplemental Information
Department MISSION
DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.
Department VISION
We care for the well-being and safety of Louisiana's people.
Department VALUES
Treating all people with dignity, compassion and respect, while providing services with integrity.
Selected Core Competencies:
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
Selected Preferred Competencies:
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals. Demonstrating Persistence: The ability to achieve goals by overcoming adversity.
Solving Problems: The ability to discover solutions to problems.
This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.
You
must include all relevant education and experience on your official State application.
Resumes cannot be submitted in lieu of completing an application.
The duties that you describe in the Work Experience section of your application will be reviewed by State Civil Service as part of the process in determining if you meet the minimum qualifications for this job.
Your experience
WILL NOT be evaluated based on the job title alone.
You must describe your actual duties. If you are a current employee of the State of Louisiana it is important that you indicate in the “Duties” section for each job
the specific programs that you worked in to receive credit for that experience.
List all prior employment. Work experience left off of your electronic application or only included in an attached resume will not be credited. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Incomplete applications will not be considered.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application.
The selected candidate will be required to submit original documentation upon hire.
No Civil Service test score or assessment is required to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer for People with Disabilities".
For additional information about this vacancy, please contact
Christy.Tate.DCFS@La.Gov
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Four years of experience or training in clerical work.
Experience Substitution:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Concepts
Function Of Work:
To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level Of Work:
Advanced.
Supervision Received:
General from a classified/unclassified executive or high-ranking classified administrator.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.
Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.
Examples of Work
Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas.
Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.
Serves as executive support to department advisors and decision-makers, including administrators and boards/committees.
Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.
Interprets departmental policies and procedures for staff members and the general public.
Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance.
Collects and compiles budgetary data for monitoring funds and staffing levels.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May attend meetings and transcribe minutes.
May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to
make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
- Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
01
AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
- 1= I have no experience and/or am uncomfortable adapting to change
- 2= I have limited experience or require assistance to adapt to change
- 3= I can adapt to change
- 4= I can adapt to change and help others improve their ability to adapt to change
02
AC: Explain your rating by providing specific and relevant examples in the box below.
03
DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.
- 1= I have no experience and/or am uncomfortable demonstrating initiative
- 2= I have limited experience or require assistance to demonstrate initiative
- 3= I can demonstrate initiative
- 4= I can and help others improve their ability to demonstrate initiative
04
DIn: Explain your rating by providing specific and relevant examples in the box below.
05
DPr: Rate your ability to demonstrate persistence based on our definition: The ability to achieve goals by overcoming adversity.
- 1= I have no experience and/or am uncomfortable demonstrating persistence
- 2= I have limited experience or require assistance to demonstrating persistence
- 3= I can demonstrate persistence
- 4= I can demonstrate persistence and help others improve their ability to demonstrate persistence
06
DPr: Explain your rating by providing specific and relevant examples in the box below.
07
Do you have experience managing email for the person you provide assistance to?
08
Do you have experience managing calendars in Outlook for those you assist?
09
Do you have experience scheduling meetings by calendar for multiple people?
10
Do you have experience tracking and following up on tasks?
