Supplemental Information
This is a full time position located at the
Capitol Annex Building in Baton Rouge, LA.
About This Position:
This position is responsible for high-level and complex contact/grant administration for the Office of the Lieutenant Governor (OLG) and the Department of Culture, Recreation, and Tourism (DCRT), which consists of six agencies including the Office of the Secretary, Office of State Library, Office of State Museum, Office of State Parks, Office of Cultural Development, and Office of Tourism. All contacts, grants and grant guidelines, agreements, amendments, and requests for proposals (RFPs) for the OLG and DCRT are reviewed through this position in coordination with the Contacts/Grants Reviewer Manager and DCRT General Counsel. This position provides training, monitoring and support for each agency within the department on the development, preparation, processing, compliance, and evaluation of contacts; provides training in LaGov and Ariba/Lesa systems; reviews all contacts generated within each agency; and approves or returns each contract/grant for additional revision prior to the General Counsel's legal review. The position is responsible for maintaining all professional services contracts in LaGov and RFP's in Ariba/Lesa, maintaining the original, approved contracts/grants, and supporting documents for review by the Louisiana Legislative Auditor, and producing, compiling, and transmitting all electronic files for OLG and DCRT contacts/agreements to the Division of Administration, Office of State Procurement - Professional Contacts (DOA OSP - PC). This position reports directly to the Contacts/Grants Reviewer Manager and work closely on a daily basis with the department's General Counsel.
AN IDEAL CANDIDATE SHOULD POSSES THE FOLLOWING COMPETENCIES:
Competency #1: Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.
Competency #2: Managing Budgets: The ability to be a good steward of state resources by effectively managing allocated funds.
Competency #3: Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Competency #4: Using Data: The ability to use relevant and valid data to inform a recommendation for action.
This position is in a Career Progression Group to a Contracts/Grants Reviewer 4. As part of a Career Progression Group, vacancies may be filled from this recruitment as a Contracts/Grants Reviewer 1, 2, 3, or 4 based on the qualifications of the selected applicant. Please refer to the "Class Specifications" page by clicking
here, for specific information of salary ranges, minimum qualifications and job concepts for each level.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply
” link and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
- Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.
Louisiana as a State, is a Model Employer for People with Disabilities.
For Further Information About This Vacancy Contact:
Pacee Wallace
Department of Culture, Recreation, & Tourism
1051 N. 3rd Street
Baton Rouge, LA 70802
Phone: 225-342-8202
pwallace@crt.la.gov
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Three years of experience in contracts or grants management, procurement, financial management, or accounting; OR
Six years of full-time work experience in any field; OR
A bachelor’s degree.
Experience Substitution:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Concepts
Function Of Work:
To provide contract and/or grant management services.
Level Of Work:
Entry.
Supervision Received:
Close supervision from the Contracts/Grants Supervisor or Manager or other equivalent classified or unclassified administrator.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Contracts/Grants Reviewer 2 by performing routine entry level duties.
Examples of Work
Tasks Performed Are At The Entry Level:
Prepares, develops, and monitors routine and less complex contracts and/or grants agreements, applications, budgets, amendments and sub-grant agreements in accordance with statutory and regulatory requirements and departmental policies and procedures.
Works with administrators, officials, and other personnel to solve contract problems.
Maintains records, prepares reports and/or correspondence relative to contracts and/or grants.
Provides assistance to program personnel in preparation of grants proposals or contracts agreements.
Reviews reports and records to ensure costs claimed are allowable, and to ensure contract/grant is on schedule and terms are being met.
Assists in the preparation of RFPs (Requests for Proposals).
Tracks the approval process of contracts/grants ensuring all necessary approvals are received. Researches grant awards and state appropriation budgets to make sure that funds are available.
Obtains and reviews performance evaluations after completion of a project to comply with state law within established time limits.
Performs original entries, reconciliations, and all adjustments to grants management accounting records.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to
make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
- Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
01
DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.
- 1= I have no experience and/or am uncomfortable displaying expertise
- 2= I have limited experience or require assistance to display expertise
- 3= I can display expertise
- 4= I can display expertise and help others improve their ability to display expertise
02
DE: Explain your rating by providing specific and relevant examples in the box below.
03
MB: Rate your ability to manage budgets based on our definition: The ability to be a good steward of state resources by effectively managing allocated funds.
- 1= I have no experience and/or am uncomfortable managing budgets
- 2= I have limited experience or require assistance to manage budgets
- 3= I can manage budgets
- 4= I can manage budgets and help others improve their ability to manage budgets
04
MB: Explain your rating by providing specific and relevant examples in the box below.
05
MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
- 1= I have no experience and/or am uncomfortable managing resources
- 2= I have limited experience or require assistance to manage resources
- 3= I can manage resources
- 4= I can manage resources and help others improve their ability to manage resources
06
MR: Explain your rating by providing specific and relevant examples in the box below.
07
UD: Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action.
- 1= I have no experience and/or am uncomfortable using data
- 2= I have limited experience or require assistance to use data
- 3= I can use data
- 4= I can use data and help others improve their ability to use data
08
UD: Explain your rating by providing specific and relevant examples in the box below.
