ADMINISTRATIVE PROGRAM SPECIALIST-A

State of Louisiana • Full-time • Houma-Thibodaux Area, US • 4d ago

Supplemental Information

This vacancy is located in the BOI Unit in Baton Rouge, Louisiana.

This position may be filled as a classified position as a job appointment, probational and/or promotional opportunity.

This position uses the SCS Hiring Framework System and is looking for applicants for the following Competencies:

Core Competencies:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriatelyto result in maximum business value.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Preferred Competencies:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

Building and Supporting Teams: The ability to combine your actions and efforts with others to work toward achieving a common goal.

Developing Performance: The ability to assist others in advancing their skills, knowledge, and performance levels over time.

Leveraging Technology: The ability to use technology and its related processes to further organizational goals.

Managing Stakeholders: The ability to identify and to respond to the sometimes competing perspectives, agendas, and expectations of different parties.

Managing Systems: The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organization.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

For Further Information About This Vacancy Contact:

Department of Public Safety

ATTN: Human Resources/Aaron Alexander

P.O. BOX 66614

Baton Rouge, LA. 70896

Email: Aaron.Alexander2@la.gov

"The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide_"

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

Experience Substitution:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Concepts

Function Of Work:

To perform responsible, administrative functions in support of an organizational unit.

OR

To manage a specialized departmental or statewide program.

Level Of Work:

Entry.

Supervision Received:

General from higher-level supervisory personnel.

Supervision Exercised:

May supervise 1-2 lower level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.

Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.

Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.

Examples of Work

Administrative Functions

Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:

Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.

PROGRAM MANAGEMENT

Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.

Establishes, implements, and revises (as necessary) the program's standards and guidelines.

Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.

Performs certification and eligibility duties as it relates to the program.

Ensures program compliance to Federal and State regulations.

Administers contracts (such as property leases and service agreements) as they pertain to the program.

May supervise a small program support staff.

May require a special license and/or continuing education in the program field.

May serve as a member of a board or committee relevant to the program's mission.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others

01

To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?

02

If you answered "yes" to the above question, please list the name of your relative and relationship. If you answered "no" to the above question, enter N/A.

03

Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

1= I have no experience and/or am uncomfortable accepting direction
2= I have limited experience or require assistance to accept direction
3= I can accept direction
4= I can accept directions and help others improve their ability to accept direction

04

Explain your rating by providing specific and relevant examples in the box below.

05

Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.

1= I have no experience and/or am uncomfortable adapting to change
2= I have limited experience or require assistance to adapt to change
3= I can adapt to change
4= I can adapt to change and help others improve their ability to adapt to change

06

Explain your rating by providing specific and relevant examples in the box below.

07

Rate your ability to build and support teams based on our definition: The ability to combine your actions and efforts with others to work toward achieving a common goal.

1= I have no experience and/or am uncomfortable building and supporting teams
2= I have limited experience or require assistance to build and support teams
3= I can build and support teams
4= I can build and support teams and help others improve their ability to build and support teams

08

Explain your rating by providing specific and relevant examples in the box below.

09

Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.